Overview

The Administrative Programs consist of applications for access management and configuration of the system as well as several modules that perform administrative type functions. The access management and configuration systems allow for a single point of system wide access and configuration control. The administrative applications are listed below. Additional applications currently under development are Internal Affairs and Employee Evaluations applications.

Employee Master File

Used for Personnel Management, the Employee Master File tracks and records personnel information and plays an integral role in the entire suite. SmartRMS, SmartMCT, and the administrative modules use information from the Employee Master File to assign officers to reports and other records and to identify personnel and equipment. In addition, security profiles for each employee are created in this application. Paging and ID Cards are also supported in the Employee Master File.

Issued Property Management

Issued Property functions as a complete quartermaster program that records and manages information about equipment used by an agency. The system generates a unique identifying number for each item. Purchase and warranty information, inspection, expiration, and unit or employee assignment can be recorded for each item. Employee Master File records are used to assign equipment to specific employees.

Fleet Management

Fleet Management is used to record and manage information about every vehicle used by an agency. This module records information about new and fleet vehicles, including purchase and warranty information, scheduled maintenance, fuel purchases, and equipment assigned to a vehicle. Fleet Management also tracks the person or unit to which a vehicle is assigned. Employee Master File records are used to assign equipment to specific employees.

Employee Training

The Training module tracks and record information about employees' training, educational backgrounds, certification, and experience. Training records are maintained to ensure that agency employees remain current in their training requirements. Employee Master File records are used to track this information.

Administrative Benefits

• Employee information is entered once and used throughout the system.
• Employee Master File supports paging.
• Employee records are linked to security profiles to ensure proper security and auditing.
• Changes made to employee records are immediately available to all users, including updated call numbers.
• Officer details recorded in the employee master file are automatically pulled to reports.
• ID Cards are configured for the agency and can be printed for each employee.
• Property and equipment is tracked from purchase through employee assignment to disposition.

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